Operations Assistant

Job Overview: The Operations Assistant works with the Operations team, reporting to the Deputy Director of Operations to support day-to-day business operations and related administrative responsibilities for IRC’s offices in Florida. The primary areas of responsibility are assisting with fleet management, IT, and vendor procurement as well as tracking office inventory, and assisting with facility improvements.

Major Responsibilities:

Responsibilities include, but are not limited to:

• Support Operations team with fleet management, vendor relations, and safety & security as needed.

• Support Operations team with paying office expenses, troubleshooting IT equipment/services, and maintaining office equipment inventory.

• Work with HR Manager to assist with equipment dispersal and other related onboarding tasks

• Provide coverage for front desk operations to ensure clients and stakeholders are adequately served.

• Work closely with Operations team to support facility renovations, moves, and related tasks.

• Assist with maintaining office supplies, processing office supply requests, and managing inventory.

• Support with contributions in kind inbounding, out bounding, and general tracking.

• Other duties as assigned.

Job Requirements:

Education: High School Diploma or equivalent required.

Work Experience:

• minimum of two years’ experiences strongly preferred.

Demonstrated Skills & Competencies:

• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes; database familiarity is a plus.

• Proven organizational experience with the ability to juggle multiple tasks, set priorities, effectively manage time, demonstrate timeliness, and meet deadlines with accuracy and attention to detail.

• Fluent in English, both spoken and written.

• Ability to effectively communicate and work as a team member with collaborative partners, the community, and clients in a cross-cultural, multi-disciplinary environment.

• Ability to work independently and as part of a team.

• Valid driver’s license and access to a personal, insured vehicle.

Working Environment:

• This is an in-person operations position and requires on-site attendance five (5) days per week. Exceptions may be made as needed with prior approval.

• Occasional domestic (non-local) travel required; up to 10%.

• May require occasional weekend and/or evening work.

Compensation: (Pay range: $17.53 - $18.45 per hour.) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

“Please Note: All candidates selected for hire will be required to complete a Level 2 Background Check through the Florida Care Provider Background Screening Clearinghouse. For more information about Level 2 screening requirements, please visit: https://info.flclearinghouse.com”